Gym management softwareOne light.
Every surface in your gym.
Prism is gym management software that runs your front desk, opens your doors, powers your walls and lives in your members’ pockets — built by a gym operator, hardened in the real world.
Android · iOS · Windows · Web · TV
Five surfaces of light. Two of steel.
One backend, one brand system. Every surface wears your gym’s logo, colours, currency and language — and every device provisions itself with a QR or a 6-digit code. No engineer, no port forwarding, ever.
The whole business: members, billing, POS, payroll, classes, reports, security, IoT.
Entry QR and BLE, wallet payments, bookings, progress, challenges, self-service.
Self-signup with payment, passwordless sign-in, camera-guided checkup, café ordering.
Menu boards live-linked to POS, playlists, schedules, video walls, emergency alerts.
Live heart-rate walls, podium celebrations, virtual rides, team training.
Offline-capable readers and face terminals. The door opens with the internet down.
Tailgating, wrong-way and unscanned-entry detection, 24/7 recording, occupancy.
Run the floor.
POS, tills, classes and staff in one register — built for the way a real front desk moves at 7am.
Retail, memberships, session packs and café orders in one sale. Held orders and table tabs with tamper protection; kitchen dockets print with a PAID banner.
Per-currency floats and variance on close — a shortage in one currency can’t hide in another’s overage. One open shift per till, enforced by the database. Z-report lands in your Telegram the second the till closes.
Per-till item allowlists are enforced by database triggers, not settings screens. If the server’s price differs from what the screen showed, the cashier gets a blocking alert while they still remember the sale.
Fill the room. Keep them.
30-day schedule, one-tap booking, waitlists with position, late-cancel fees and auto-refunds. Advance-booking horizons are tier levers — Bronze books 1 day out, Gold books 14.
Lapsed buckets (≤30d / 31–90d / 90d+) with templated WhatsApp outreach in your members’ languages — plus an at-risk list scored 0–100 with plain-English signals like “21d since visit”.
Streaks, PRs, measurements, a six-domain checkup wheel, challenges with a rewards catalog — and live class heart rate mirroring the studio wall from their strap or watch.
Secure the door.
Prism-built readers, face terminals and an on-prem AI camera box — access control that keeps working when the internet doesn’t.
DESFire AES mutual authentication — a photographed or copied card gets denied by default. Phones unlock over BLE with rolling signed tokens; entry QRs rotate every 60 seconds.
Schedules compile into the terminal firmware, so off-peak rules hold with the internet down. A self-healing sync diffs every terminal against entitlement and fixes drift in both directions.
Tailgating detection counts bodies crossing the line and correlates with door scans in ±20 seconds. Evidence snapshots mid-crossing; wallet fines debit before the incident is marked fined. Normal entries are silently dropped.
Light up the walls.
Zone-coloured member tiles from 4 to 50+ people, a spotlight with fair 15-second rotation, effort points (Z3 1/s · Z4 2/s · Z5 4/s) and a podium with NEW PR badges — plus a QR strip that converts walk-ins who trained.
Live-linked to POS: change a price and the wall re-renders untouched; sold-out items grey themselves out. 25+ content kinds, every source API-key-free.
Offline-first playback from disk cache, per-item watchdog, honest proof-of-play logs. Emergency alerts take over every wall with one tap — and clear with one tap.
See every number.
Revenue, P&L, payroll and chain reports that agree with each other — because the database does the maths, not the screen.
Tick sections, get one combined PDF: KPIs, streams, tender mix, attendance, busiest periods, top spenders, noted transactions, AI insights.
Churn benchmarked green/amber/red, cohort grids at +1/+3/+6/+12 months, retention by plan, and one-tap consent-aware outreach to the at-risk list.
Labour-law presets per jurisdiction (EU, UK, GCC and more), per-person currency splits, commission breakdowns you can read — and a payroll PDF that cites each article in plain language.
Open at 6am. Closed never.
Every Prism surface ships light and dark. Drag the beam.
The whole inventory. Compare away.
Code-verified, not brochure-verified. ★ marks things you won’t find elsewhere in this category.
- Live roster with status chips, live counts and "last seen" on every member
- Duplicate guard on save offers to restore a soft-deleted match
- Scroll-gated T&C that snapshots exact text + timestamp — a defensible contract
- Family links, referral cards both directions, tabbed profiles with health notes and per-channel consent
- Sensitive actions require a live staff selfie; soft delete with owner-only restore
- Access rules live on the plan: gender, time windows past midnight, day masks, per-gate allowlists, tier ceilings
- Multi-currency price anchoring, waivable joining fees (every waiver audited), capped discount sliders enforced server-side
- Per-plan freeze policy, class/PT credit grants, advance-booking horizons as tier levers
- One "Sell…" sheet: plan, class, pack, laundry, nutrition — one unified ledger
- Absorb-gap renewals: lapsed 1–7 days? Start from the day after expiry, audited
- Future-dated activations; deposits and pay-later holds that don’t open the door until paid
- Cancel wizard shows the maths — "47 of 90 days" — refund to cash, card or wallet
- Complimentary grants that write zero fake revenue — built for competitor cutovers
- Stored-value wallet: top-ups in any currency with live conversion preview and quick-add chips
- Loyalty top-up bonus booked as separate non-revenue credit — free credit never masquerades as cash
- Spend on anything; full ledger with running balance; reversible mistaken top-ups; audited adjustments
- Dual-currency by design: books + tender currency and rate stored on every row
- Wallet liability surfaced on the books; shared or per-branch balances
- Touch-first register: retail + memberships in one cart; held orders and table tabs with tamper protection
- USB/Bluetooth/camera barcode scanning; member wallet-QR pay; per-tender surcharges
- Charge-vs-record guard: if the server’s price differs from the screen, the cashier gets a blocking alert
- PDF + ESC/POS receipts, drawer kick, kitchen dockets with PAID banners
- Per-currency floats and close variance — a shortage in one currency can’t hide in another’s overage; Z-report to Telegram
- Per-till item allowlists enforced by database triggers — the bar till can’t ring memberships
- Goods receipts, append-only stock ledger, expiry alerts, at-risk stock scored by expiry × margin × velocity
- Session packs: coach attribution, ×50 atomic sale, 15-second duplicate guard, packs that open doors
- Labour-law presets per country — EU, UK, GCC and more; the payroll PDF explains each rule in plain language
- Per-person currency splits: salary, commission and session rate each in their own currency — quote $70/session anywhere
- Commission engine: PT %, class %, per-head rates, quota deductions; refunds net out
- 17-module permission matrix, role presets, per-user discount caps
- Termination that actually revokes access: one audited action kills login, sessions and door
- Geofenced, face-verified clock-in; timesheets with anomaly surfacing; performance league
- Accounts hub: revenue, payroll, monthly P&L with cost-of-revenue split, per-currency mini-P&Ls
- Report Builder: tick sections, get one combined PDF pack with AI insights
- Cohort retention grid (+1/+3/+6/+12), churn benchmarks, 0–100 risk scores with one-tap outreach
- Windowed visit counting (60 min = one visit), raw scans preserved for forensics
- Chain reports, royalty reports, inter-branch settlement with per-visit fees
- Telegram owner channel: instant exception alerts + twice-daily digest, camera alerts with photos
- Telegram support bot: member DMs become tickets with AI-proposed replies and Approve/Reject buttons
- Social inbox: Telegram, WhatsApp, Instagram, Messenger — AI on Off/Draft/Autonomous
- In-app AI assistant answers in 7 languages, deep-links anywhere, never executes destructive actions
- Prism Studio, an AI social media manager: posts in each branch’s languages from its real prices and class bookings, an approval inbox, a brand kit per branch and a photo library fed by Telegram
- Win-back buckets with WhatsApp templates in your members’ languages; Twilio campaigns with consent + revenue-recovered reporting
- Append-only audit log: actor, action, target, reason, selfie — archive, never delete
Hardware, without the hardware pain.
Scan a QR sticker, type the Wi-Fi password, done. Every device claims itself with a 6-digit code — no engineer, no port forwarding, no static IPs, no third-party accounts.
Touchscreen gate with member photo on grant, turnstile, headless, OLED — one worldwide firmware, offline-capable. Plus Hikvision face terminals, enrolled remotely.
A commodity Android tablet replaces the branded assessment station: signup with payment, 13-test checkup, café ordering. True kiosk lock-down; never shows a crash.
Cameras auto-discovered by vendor fingerprint. Self-heals after power cuts — field-proven. Signed OTA with automatic rollback.
Signage and studio walls on hardware you already own or buy anywhere. 6-digit claim; real content on the wall in under a minute.
The Handover.
Live in days, not months. Migration is a product here, not a services quote.
CSV or Excel with fuzzy column mapping built from competitors’ real export formats. Retail catalog imports too.
A bulk cutover tool grants “97 days left on their old system” as complimentary time — zero fabricated revenue, full audit trail.
Readers, kiosks, TVs and the camera box claim themselves with QR stickers and 6-digit codes. No engineer on site.
One call copies an entire location’s setup — plans, tills, signage, permissions — onto the next site.
Built for the second location before you open it.
- HQ observer roles — see every site, touch nothing without permission.
- Brand lock and tier ceilings pushed from HQ; local managers work inside them.
- Royalty reports for HQ invoicing; inter-branch settlement with per-visit fees.
- Members visit across locations; wallets shared or per-branch — your call.
- Chain analytics roll every site into one view, per-currency.
- Social media per branch today, with head-office brand lock for posts coming soon.
Speaks your gym’s language. All 19 of them.
Hardened where software usually breaks.
Prices, discounts, caps and FX are recomputed in the database. A tampered app can’t change a price. A lost-connection retry can’t double-charge.
Deleting a member, refunding a cancel, changing a photo — sensitive actions require a live staff selfie, stored on the audit row.
Actor, action, target, reason, selfie. Archive, never delete. GDPR erasure honoured with a 30-day grace that preserves the books.
Row-level isolation between gyms, private storage with signed URLs, breached-password screening, 2FA, idle sign-out.
Written from named field incidents — the 25-minute outage that stranded a sync queue. Sweeps re-queue anything that gave up, in both directions.
You never register with Telegram, Twilio, Meta or a payment processor. Prism multiplexes every tenant off one deployment.
“Built running real gyms — dual-currency cash, unreliable internet, three languages at the front desk.”
Every location, every feature.
No feature gates, no contracts, migration included. Tiers scale with you, not against you.
- All 7 surfaces, no feature gates
- Unlimited staff accounts
- Free migration + The Handover
- Owner Telegram channel
- Everything in Studio
- AI camera box support
- Studio TV + video walls
- Priority support, same time zone
- Everything in Club, every location
- HQ observers, brand lock, tier ceilings
- Royalty + settlement reports
- One-call location cloning
An AI social media manager on your staff.
Tell it what to sell or fill — “4 posts to fill the evening classes” — and it researches, plans and writes the posts in your languages from your real offers and your own timetable. You approve in an inbox, it never invents a price, and it sits inside Prism next to your social inbox.
- AI post & video ideas — up to 60 a month
- Captions, hashtags and video scripts in your languages
- Branded images with your logo, 3 templates
- “Made with Prism” credit on the free plan
- 150 credits a month — about 10 AI reels or 75 AI images
- Premium writing model for captions and scripts
- Media library fed by your photographer's Telegram group
- Remove the Prism credit
- 350 credits a month
- Coach avatars — up to 3 coaches, with their written consent
- Premium video models, cartoon or realistic
- All branches from one account
- 1,000 credits a month
- Unlimited coach avatars
- Our most capable writing model
- Priority generation
The questions owners actually ask.
The door keeps opening — schedules are compiled into the reader and terminal firmware. Tills keep selling, signage keeps playing from disk cache, and member QRs work in degraded mode. When the connection returns, a self-healing sync reconciles everything in both directions.